ARTICLE
I-GENERAL
A: NAME:
The organization shall be called the Pau Hana Parrot Head Club
B. PURPOSE:
The purpose of the organization is to promote the Pau Hana Parrot Head
Club as a humanitarian group that share information and social activities
for mutual benefit. The organization will engage in activities which are
charitable, educational, and promote the general welfare of the
community.:
C. STATEMENT OF PURPOSE:
The Pau Hana Parrot Head Club is a not for profit organization dedicated
to raising money for charity, preserving and improving the environment,
active in community oriented projects and concerns as a means of social
interaction with like minded people interested in the lifestyle and music
of Jimmy Buffett and the tropical spirit of Aloha in Hawaii.
ARTICLE II-MEMBERSHIP AND DUES.
A. CLUB MEMBERSHIP:
Membership in the Pau Hana Parrot Head Club shall be open to all,
regardless of sex, creed, national origin or sexual preference. . A member
will be considered in good standing so long as his dues are current.
B. DUES:
The annual dues of the PHPHC will be as follows;
1. The
annual dues year will or September 1 to August 30.
2. Dues renewals are due not later than the end of the first month of
each dues cycle.
3. Membership renewal notices will be included in the issue of the
newsletter closest to the dues year
4. Two membership packages will be offered, basic and deluxe.
a. Basic membership will entitle a member to a membership certificate,
welcome letter, Pau Hana Parrot Head Club identification, receipt of the
Club e-mail and newsletter.
b. Deluxe will include all of the following plus one club T-Shirt.
5. Individual and family memberships will be available. To qualify for a
family membership you must reside in the same household
6. The cost of membership and renewals will be determined by the general
membership.
ARTICLE
III-MEETINGS
A. SOCIAL MEETINGS:
The Club will have social events on a regular basis. These events will
normally include some type of charity fund raising event.
B. BUSINESS
MEETINGS:
Meetings will occur at least every other month. These meetings will be
conducted by the Club President or in his absence, a designated member of
The Executive Board. Any member is good stand may attend the business
meeting, vote and participate in the meeting. They will conduct themselves
in a professional manner or be asked to leave the meeting until they feel
they can conduct themselves in a professional manner. All club decisions
at the business meeting will be by a simple majority vote of those
present. Minutes will be taken at all meetings and reported out at the
following meeting .
C. EXECUTIVE BOARD MEETINGS:
The Board will meet on an as needed basis, at least semi annually..
Minutes from these Executive Board meeting will be made available to all
members in good standing and reported out at the next general business
meeting.
ARTICLE IV-CHAPTER OFFICERS, EXECUTIVE BOARD AND ELECTIONS.
A OFFICERS/ELECTIONS:
The club will elect the following officers for a one year term under the
conditions listed below; President, Vice President, Secretary, Treasurer,
and three Directors. Elections will be held during the March business
meeting. An election notice will be sent to all members in good standing
either electronically or via mail.. This notice will include the offices
to be elected, the date and time of the election, a statement that the
election will on a secret ballot by simple majority of those present at
the meeting, and invitation to attend. Nominations will be from the floor
during the meeting, self nominations will be allowed. Any member wishing
to run for an office will be entitled to a 1-2 minute speech during the
meeting. Elections will be conducted by the founders and an election
committee. Members of the Election Committee cannot be running for an
elected office..
B. EXECUTIVE BOARD:
The Executive Board will consist of the Club President, Vice-President,
Secretary, and Treasurer three Directors and one Founder on a rotating
basis. The Executive Board will be responsible for ensuring all club
activities are conducted within the guidelines of Parrot Head in Paradise
Inc, as established in the PHiP by-laws established a the 1997 Meeting of
the Minds, and the Club Statement of Purpose. The board will be empowered
to make decisions between business meetings to ensure these goals are met.
All decision will be by consensus, with each member having one vote. The
President may serve as a tie breaker if consensus cannot be reached. Any
and all Board decisions will be reported out at the next general business
meeting. The Board will act on recommendations from the general membership
meetings and forward projects/concepts to the general membership meetings
for approval and enactment.
C. RESPONSIBILITIES OF ELECTED OFFICERS;
1.
PRESIDENT:
The President shall
a. Have
such powers and duties as are usually exercised by such an office
b. Be Executive Officer of the Club and preside at all general
business meetings, special meetings, and meeting of the Executive
Board.
c. Work with Committee Chairpersons and the Vice President in order to
help ensure all assigned task are completed in a timely manner
d. Have the power to call Special Meetings of the Club and the
Executive Board.
e. Appoint, subject to the approval of the Executive Board. and except
as provided elsewhere in these bylaws members to the Standing and
Special Committees, and vacant elected positions with a term of 6
months or less.
f. Deal with other matters as may be placed in his or her charge by
the Executive Committee or membership
g. Deal with and try to resolve complaints and issues within the Club
and with PHP.
h. Serve as liaison with PHiP or designate this role to another member
of the Executive Board on a case by case basis.
2. VICE
PRESIDENT:
The Vice President shall
a. In
the absence of the President, have the powers and duties of the
President.
b. Serve as Liaison with other parrot head clubs and PHPHC committees
c. Serve as member of Ticket Committee
d. Deal with other matters and or powers that are delegated to the
position by the President or the Executive Board
f. Work with the Charity Committee to ensure all PHiP and local
charity guidelines are met.
3.
SECRETARY
The Secretary shall
a.
Ensure that minutes are recorded at all business and Executive Board
meetings.
b. Ensure that the Club Newsletter is published on a regular basis, as
established below.
c. Other duties as designated by the President and Executive Board
4.
TREASURER
The Treasurer shall
a.
Record and keep track of all financial functions and transactions.
b. Balance account, issue checks for all charities and expenditures,
based on receipts supplied.
c. Work with the Membership Committee to maintain a current membership
list in order to ensure that PHiP requirements are met and renewal
notices are issued to all members.
d. Other duties as designated by the President and Executive Board
5.
DIRECTOR
The Director shall
a.
Participate in all Executive Board decisions
b. Serve as liaison between members and the Executive Board
c. Other duties as designated by the President and the Executive Board
ARTICLE V-COMMITTEES
A. GENERAL:
The following standing committees are established In order to maximize
involvement and participation pf the Club members. Communications, Web
Page, Public Relations, Charities, Membership, Merchandise, Concert
Tickets., Anniversary Party. Other special committees may be established
by the President, Executive Board and/or general membership to deal with
specific projects.
B. COMMITTEE ROLES
The purpose of all committees is to ensure that day to day functions
and special events are completed in a timely manner. To this end the
committees, working under a Chairperson, are given the detailed
responsibility of specific events and activities . The committees are
expected to work closely with the Executive Board on all projects/events.
They are also required to keep the President and Board informed of all
plans and progress.
ARTICLE VI-MISCELLANEOUS
A. ADOPTION OF BYLAWS
These bylaws must be approved by a majority of members in good
standing at a general business meeting. Future modifications/amendments to
the bylaws will be accomplished by a majority vote at a general business
meeting, either from the floor or recommendations of a special committee
established for that purpose.
B. PHPHC CONCERT POINT SYSTEM
The point year will run from the first event after the local Jimmy
Buffett concert until the points are due for ticket purchase. No more than
2 tickets per member will be available to the highest earners. This figure
may be adjusted by the Executive Board based on ticket availability Ties
may be broken by lottery. The Executive Board may designate one or two
tickets for charity fund raisers. All qualified members will be given a
deadline for purchase of these tickets. If that deadline passes the
opportunity to purchase will go to the member with he next highest total.
POINTS: Officers/Committee Chairs; 10 pts(including newsletter editor);
Organize Charity Event, 5pts; Serve on any Committee, 4pts; Participate in
charity function, business meetings, 4pts; Contribute during Happy Hours,
(participation and in an event, donations to raffles, etc., freely given
entertainment), 3pts; Special Projects(e.g. write newsletter article,
design logo, buttons, etc.), 2pts. Additional single points may be issued
for other activities determined by the Executive Board.
C. ALTRUISM.
All events and or activities sponsored by the PHPHC will have portion
of any proceeds raised donated to charity. The club will donate, time and
or money, to at least one local charity each year. Normally this fund
raiser will be the Anniversary Party. The club will attempt to be involved
in at least one environmental cause a year. The Charity Committee has a
responsibility to take suggestions from members for charities and will
make recommendations to the general membership as to what charities to
support. Such recommendations will be voted upon by the general
membership.
